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If you're a contractor being considered for—or have been awarded—a contract with us, a background screening and security clearance will be required.

Security clearance is required for all contractors who need:

  • Unescorted access to our facilities for more than 5 days.
  • Logical access to the our network.

Visitor screening process

If you're a contractor that needs physical access for less than 5 days, you won't require background screening clearance, but will be considered a visitor and follow the visitor security process. You will:

  • Have a site contract.
  • Sign in and out of EPCOR facilities.
  • Be prepared to present photo ID to site security personnel.
  • Be the responsibility of the site contact for the entire time they are on EPCOR property.
  • Wear a visitor ID card.
  • Comply fully with all EPCOR policies and procedures when on EPCOR property.

Obtaining security clearance

Contractor applicants can get security clearance in one of three ways:

  • Completing a Contractor backcheck form
  • Providing a current Criminal Record Check dated within 90 days of request.
  • Provide a federal government Security Screening Certificate dated within 3 years of the request.

Backcheck forms

The hiring/project manager will assist the contractor applicant in completing a Contractor backcheck form. The contractor applicant must provide two pieces of ID. One piece must be a valid government issued photo ID and contain the applicant's full name, date of birth and signature. The other piece of ID needs to validate the identity of the applicant.

Acceptable Government Issued Photo ID

  • Valid passport
  • Canadian citizenship card
  • Canadian permanent resident card
  • Provincial driver's license
  • Foreign driver's license
  • Certificate of Indian status
  • International student ID card
  • Firearms acquisition certificate
  • Canadian National Institute of the Blind ID card
  • Government of Canada Record of Service ID card
  • Military family ID card

Criminal record

If you're a contractor applicant with a criminal record and a federal government pardon hasn't been granted, you must disclose the offense in accurate detail.

If the results from backcheck show that the disclosure was "Not Accurate," you may be:

  • Denied security clearance or;
  • Asked to obtain a current Criminal Record Check to submit to the hiring manager.

EPCOR reserves the right to refuse unescorted access to contractors based on past criminal history, or for non-disclosure of past criminal offences.

Criminal record check

A criminal record check from an accredited law enforcement agency dated within 90 days will be accepted as security clearance application. The contractor applicant will be responsible for covering any costs associated with obtaining a Criminal Record Check.

Federal government security screening certificates

Federal government security screening certificates will also be accepted as security clearance application only if:

  • The applicant is currently a federal government employee and;
  • It's dated within 3 years of the request for EPCOR clearance.

Contractors with approved security clearance

If you're a contractor who has been granted security clearance, you'll be issued a "Contractor" Access ID badge with an expiry date clearly shown on the card. Contractor Access ID badges will be denied access after the expiration date. An access extension may be requested if required.